Most large and small agencies are now resorting to Word documents, Excel spreadsheets and PowerPoint presentation tool on the job. A certain extent, Outlook is an application similar to three popular applications on the Office. But in the popular applications of Microsoft Outlook is the application used to manage email / contact list or classified work.

The tip fits in the opening of the letters was stored, recalled the work to be done, attach the file by email, add the word utility spell check, clean your taskbar, and Additional list of command shortcuts for Outlook.

Many people have no need to store their Outlook email, instead they often delete old messages or simply to leave messages. However, most agencies often limit the amount of personal Outlook account, you can receive a notification from the staff reminds you to store part of your old email.

Archiving email folders can be prevented from being overloaded, but access to the archived messages from time-consuming than re-open the mail is stored. You may need easy access to more than 6 months old mail by automatically setting the default storage of Outlook. It's easy for you to delay term storage of Outlook or program for specific folders and do it.

Remember that a feature of erasing the Clean Up Outlook 2010 automatically delete messages in the folder where the program was viewed as redundant. This feature is different from archiving old email. To enable automatic storage for messages in a folder, you right-click the folder and choose Properties> AutoArchive . By default, the store will perform every 14 days and store mail over 6 months old. To change the default settings, select the Default Archive Settings dialog to open the AutoArchive . Accordingly you can change the frequency of storage, retention time in the status messages are not stored, and file storage location. Pst.

To customize the settings of a storage folder, right click the folder, choose Properties> AutoArchive , select "Archive this folder using những settings "(Archive folders in this set), and select settings. To prevent a message from being stored, open the message and click File> Info> Properties in Outlook 2010 and 2007, or File> Properties in Outlook 2003. Select " Do not AutoArchive this item "(Do not automatically store messages).

Outlook allows you to assign a color symbol for each letter or mark messages with a flag to track. Despite the visual signal, you may also need a medium through which to help you remember the importance of the message.To add a description, but when you open you will see it appear next to the flag, select the Follow Up> Customand enter additional explanation.

To add a prompt that this message will appear in to-do list or your calendar, right-click the message and chooseFollow Up> Add Reminder. In the column " Flag to "further describes the type monitoring. This description appears on the letterhead along with other information about the prompts.

How often to attach a file as an email is to open a new message, select the paperclip icon, and navigate to the file in the folder window is displayed. If you're in Windows Explorer or any folder window, you can right-click the file and select Send to> Mail recipient (sent to> recipients) to open a new message in your default email program .

You can also save more time by dragging and dropping files directly into Outlook inbox. In this way, a new mail is opened with the file is automatically attached.

Spelling mistakes are obviously not professionals, so spell check feature of Outlook is indispensable for most people. No spell check dictionary does include full all the words that you can often use in your correspondence.You can make the spell check of Outlook more accurate by adding names and terms you used. In Outlook 2010 and 2007, choose File> Options> Mail> Spelling and AutoCorrect> Custom Dictionaries> Edit Word List . Add each new term and press OK 2 times.

In Outlook 2003, click Tools> Options> Spelling button and select Edit under " Edit custom dictionary ". If necessary, ignore the warning, add new terms CUSTOM.DIC file, click File> Save and then File> Exit . This may not save you much time, but it helps you work better.

Microsoft provides more information about the custom dictionary in Outlook and other Office 2010 applications on the website Support Office .

You can take Outlook out of the mess by only the taskbar icon set has been scaled to the notice. To do this, right-click the Outlook icon in the notification and select Hide When Minimized (Hide when minimized).

If you open an Office application, which can later you will need to work in another application. You can open a Word document, Excel spreadsheet, PowerPoint presentation, or a new file from within Outlook by pressing Ctrl + Shift + H . Cluster shortcut will open the dialog New Microsoft Office Document . You just select the file type you want and click OK.

In the Microsoft Office web page that lists dozens of clusters shortcuts for Outlook 2010, Outlook 2007 and Outlook 2003. Here are shortcuts to the email: